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To access the Procurement online service, you need a RealMe login. If you've used a RealMe login somewhere else, you can use it here too. If you don't already have a username and password, just select "Log in" and choose to create one.

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To log in to this service you need a RealMe login.

This service uses RealMe login to secure and protect your personal information.

RealMe login is a service from the New Zealand government that includes a single login, letting you use one username and password to access a wide range of services online.

Find out more at www.realme.govt.nz.

Document storage, digitisation and destruction services joining form

To participate in the document storage, digitisation and destruction services contract, your agency or school needs to agree to the syndicated panel agreement (the agreement) by submitting this joining form.

Collective procurement of document storage, digitisation and destruction services

The Ministry of Business, Innovation and Employment (MBIE) has negotiated preferential terms for document storage, digitisation and destruction on behalf of eligible government agencies. To participate and benefit you must submit the joining form below.

By submitting the joining form, you confirm that:

  • you have the authority to enter into the agreement on behalf of your agency or school
  • your agency/school agrees to comply with the terms of the agreement
  • any services order agreement between your agency and a provider is a separate legally binding and enforceable contract, and does not affect the agreement or any other agency’s services order
  • prices may be increased or decreased in accordance with the agreement, and any changes will apply to my agency’s services order(s)
  • you authorise New Zealand Government Procurement (NZGP) to use, copy, assemble and distribute (in any form) your agency’s spend and usage data for or in connection with its system lead mandates, including:
    • for analysis, reporting and research
    • to support NZGP service delivery and policy development
    • to develop future NZGP solutions
    • to comply with the law, including to respond to parliamentary, select committee and/or ministerial questions.

The agreement governs the relationship between MBIE and your agency or school for document storage, digitisation and destruction services and is non-negotiable.

Once MBIE receives the completed joining form, we will confirm that your request has been accepted and that you are able to participate in the contract.

Please retain a copy of the confirmation email, the submitted joining form and the syndicated panel agreement for your records.

Fields marked with an * must be completed to submit the form.

Agency/school details
Representative details

This is your agency or school’s point of contact for information related to the agreement. We may pass these details on to the panel providers.

Additional information

By signing this joining form you can access our panel of document storage, digitisation and destruction services providers and preferential pricing. The full list of providers is available on our website.

This joining form simply allows you to sign up for the contract. You can then choose a provider later.

Acceptance of syndicated contract relating to document storage, digitisation and destruction services

To confirm your acceptance of the terms of the agreement and this joining form for and on behalf of your agency or school, please check the box below and submit this form.

By submitting this joining form you confirm that you have the authority to accept the terms and conditions of the agreement and this joining form for and on behalf of the agency or school you represent.

If you do not have the requisite authority to bind your agency, please forward this joining form to someone within your agency or school who has the appropriate authority.

Your agency or school will only become a party to the agreement once approved by MBIE.

Tick the box below and submit this joining form to confirm your acceptance of the terms and conditions set out in the agreement for and on behalf of your agency or school.

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