The All-of-Government IT hardware contract covers a wide range of products including desktops, laptops, tablets, thin clients, monitors, peripherals, Chromebooks, mobile phones, meeting room equipment and associated services.
Certain IT hardware products are considered essential. Participating agencies (excluding schools) must purchase desktops, laptops and monitors from panel suppliers.
Participating agencies are encouraged to purchase the following products from panel suppliers, but it is not required:
Mandated agencies must use the panel for all IT hardware products.
The following services are provided by panel suppliers, but participating agencies are not required to use them:
Some aspects of IT hardware are not included in this contract’s scope. Several of these are covered by different collaborative contracts.
Server equipment and networking solutions are not included in the scope of the IT hardware contract.
To use the IT hardware contract, your agency or school first needs to follow the joining process.
Using the contract involves determining your needs, contacting the chosen suppliers, and then purchasing your desired products through their specific ordering processes. The IT hardware contract also allows your agency or school to appoint third party agents (TPAs) to purchase through the contract for you.
The panel of suppliers includes a combination of two manufacturers, five resellers, two retailers and an e-waste recycling specialist. Participating agencies don’t need to choose any one supplier for an exclusive relationship, they may purchase an in-scope product from any panel supplier at any time.
The IT hardware contract offers:
On average, larger agencies can save 8% and smaller agencies up to 14% on IT hardware purchases, when compared with the best prices outside of the contract.
Agencies participating in the IT hardware contract don't need to go through a full procurement process of their own, which can save time, effort and cost.
Most AoG contracts include an administration fee. This fee is a simple, effective and transparent way of recovering the cost of developing, sourcing, implementing and managing AoG contracts.
Rates in this contract include an administration fee of 1.5%.
Suppliers collect the administration fee and pass it on to MBIE. Agencies don't need to make any payments to MBIE.
To purchase from this contract, your agency or school first needs to join. If this is the first All-of-Government contract your agency or school is joining, you’ll need to:
Find more detail on these three steps:
Once you have completed this process, or if you’ve joined AoG contracts before, the next step is to read the Memorandum of Understanding (MoU) for the IT hardware contract.
If your agency agrees to the terms of the MoU, sign and submit the online joining form or joining form PDF. These documents are in the Joining documents section below. You need an agency login to access it.
Once we receive your joining form, we’ll be in touch to confirm that your agency or school has been approved to participate in the contract.
You can then purchase IT hardware using this contract.
In this section you can view and download the Memorandum of Understanding (MoU) for this contract, as well as access the joining form.
Each party has responsibilities they must meet as part of every AoG contract.