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Supplier code of conduct

This code of conduct outlines the expectations we have for suppliers who provide goods and services to the government.

The government is committed to sustainable and inclusive government procurement that delivers for New Zealand and New Zealanders.

Each government agency is responsible for implementing this code within their procurement and contract management activities. This includes incorporating it in new contracts, contract renewals and tender documents. Suppliers must make their subcontractors aware of the code.

Suppliers can use a range of evidence to demonstrate they’re meeting expectations. This can include policies, practices, certifications, and accreditations. Agencies may request that their suppliers provide them with evidence of code compliance. Agencies should determine for themselves how they will enforce the code. Agencies may choose to exclude a supplier from a contract opportunity if there’s evidence they failed to comply (as per Rule 44 of the procurement rules, Reasons to exclude a supplier).

Rule 44 – Reasons to exclude a supplier

Agencies contract for a range of different goods and services, so our aim is to maintain a flexible approach. Agencies can keep using their own code of conduct if they wish, require their suppliers to commit to this code, or build specific commitments into individual contracts. In the event of inconsistencies, agency contracts and the Government Procurement Rules take priority.

This code refers to the domestic supply chain. Some international supply chains can be more difficult to monitor, but we expect our suppliers to do so, and to take steps to resolve any known issues.

Ethical behaviour

We expect suppliers to conduct their business and affairs in accordance with the highest ethical standards, including meeting industry standards and codes, not misleading or deceiving, acting fairly and honestly and treating people with respect. Suppliers are expected to:

  • manage their activities and affairs, and conduct themselves, with integrity in accordance with applicable laws, regulations and ethical standards
  • not engage in any form of corruption
  • be transparent about their ethical policies and practices, which may include publishing workplace policies online, promoting them, or providing them on request.

Labour and human rights

Suppliers are expected to:

  • adhere to international human rights standards (such as the United Nations Universal Declaration of Human Rights, Convention on the Rights of the Child and International Labour Organization (ILO) Conventions) in their workplace and monitor and address these standards within their supply chain
  • comply with New Zealand employment standards and maintain a workplace that is free from unlawful discrimination.

Suppliers should take reasonable steps to address any breaches that are found in their international supply chain.

Universal Declaration of Human Rights – United Nations

Convention on the Rights of the Child – United Nations

Conventions, Protocols and Recommendations – International Labour Organization

Health, safety and security

We expect government suppliers to:

  • comply with workplace health and safety laws and regulations and maintain healthy and safe work environments
  • comply with any security requirements notified to them by the government
  • adequately protect any information, assets, tools and materials provided by the government and return these promptly when requested.

Each individual agency should detail their specific security and safety of information requirements as part of their contract with the supplier.

Environmental sustainability

The Government encourages suppliers to establish environmentally responsible business practices and proactively improve their environmental performance. This means conducting business in ways that respect the protection and preservation of the environment, and reduce waste, carbon emissions, and pollution. We expect suppliers to:

  • conduct their business in accordance with applicable laws, regulations and standards regarding the mitigation of impacts on, and protection of, the environment
  • work to improve their environmental sustainability and reduce their environmental impacts.

Corporate social responsibility

We encourage our suppliers to be good corporate citizens and contribute positively to their communities. Some positive things suppliers could do are:

  • pay their subcontractors promptly
  • consider including local, Māori, and Pasifika businesses to deliver the contract
  • meet requirements for paying their workers living wages.
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